Cal Water Jobs Near Me – Administrative Assistant

Website California Water Service Company

Job Description:

The Administrative Assistant performs various administrative duties, including processing new connection inquiries (water availability), creating presentations, spreadsheets, and Word documents; entering information into a database, creating ad-hoc reports; managing, planning, and scheduling various executive functions; and organizing meetings and travel schedules. This position is located at Gig Harbor, Washington.

Job Responsibilities:

  • Provides administrative support to the Management team
  • Maintains inventory of supplies, expedites orders, and verifies receipt of supplies
  • Researches and processes invoices and expense reports, monitors budget, provides specific reports
  • Coordinates meetings; secures facilities; schedules and sets up meeting rooms; orders resources and supplies; prepares agendas, presentations, hand-outs, and media materials; sets up registration; tracks and reports data
  • Designs and maintains various record-keeping systems
  • Performs a variety of general office duties such as composing, typing, and proofreading letters and other documents; maintaining automated and manual files and records; scanning, indexing, and filing documents; data collection, entry, and analysis; preparing periodic and special reports; and answering telephone and in-person inquiries
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
  • Makes travel arrangements and maintains appointment schedules and calendars
  • Conducts research, compiles data, and prepares papers for consideration and presentation to executive staff
  • Intakes and processes new Water Availability applications and provides administrative support for the process

Job Requirements:

  • Proficient in the use of Microsoft Office applications
  • Four years of experience working as an administrative assistant with increasing responsibility
  • Upon hire, must show proof of COVID-19 vaccination
  • High school diploma or GED
  • Valid Washington Driver License

Job Details:

Company: California Water Service Company

Vacancy Type: Full Time

Job Location: Gig Harbor, WA, US

Application Deadline: N/A

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