Jobs at Swissport – Administrative Assistant – Los Angeles

Website Swissport

Job Description:

To efficiently process, billing, payroll, assist with accounts payables and receivables along with fuel accounting processes.

Job Responsibilities:

  • Prepare monthly, quarterly and annual reports as needed
  • Research/process customer claims, invoices and payments
  • Train new administrative and clerical employees as directed
  • Maintain fuel tickets for airlines and suppliers
  • Required to perform other duties as assigned
  • Ensure accounts payables are processed in a timely manner and allocated to the proper cost center and GL accounts
  • Monitor the Attendance Enterprise Payroll System
  • Prepare billing in accordance with customer type of service, Jet Fuel and/or Unleaded and Diesel Fuel
  • Ensure payroll is accurate and processed timely
  • Support all departments ensuring compliance with standardized times for processing and ensure efficient and effective communication with
  • Department and Administration Managers
  • Responsible for supply ordering
  • Maintain the Purchase Order log for Repairs and Maintenance
  • Controlling and reporting that all payroll processed is authorized by respective Managers
  • Enter accurate Fuel accounting data and reporting

Job Requirements:

  • Experience in airline finance is a plus
  • Self-driven and have high energy levels
  • Ability to comply with deadlines and work under pressure
  • Comfortable with Microsoft applications
  • Organized and attention to detail a must.
  • Have professional phone etiquette
  • Excellent verbal and written communication skills

Job Details:

Company: Swissport

Vacancy Type: Full Time

Job Location: Los Angeles, CA, US

Application Deadline: N/A

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