Md State Jobs – Executive Assistant

Website State of Maryland

Job Description:

This position is a Special Appointment position serving as the lead office administrator and intermediary for the Assistant State Superintendent of Financial Planning, Operations, and Strategy and is responsible for providing high-level administrative and secretarial support in establishing and maintaining all office protocols.

Job Responsibilities:

  • Serves as intermediary for the Deputy State Superintendent in overseeing operational details;
  • Establishes and maintains contact with agency executive associates and other staff;
  • Provides copy-editing support for internal and external Finance Office communications; sustains direct oversight of scheduling and calendar logistics;
  • Completes and prepares documents for Assistant State Superintendent review-approval and signature; establishes and maintains filing systems for records and documents; addresses and directs incoming correspondence and inquiries;
  • Reviews and tracks legislative details during the legislative session; develops forms, summaries, and presentations;
  • Requisitions supplies, reconciles credit card statements and expense accounts, and completes special assignments as directed.

Job Requirements:

  • Four years of progressively responsible experience providing administrative support to a senior or executive level manager.
  • One year of the above experience must have included Office Management.
  • Relevant experience in a State or local government agency is a desirable.
  • Graduation from an accredited high school or possession of a high school equivalency certificate.
  • Knowledge of principles and practices of office administration;
  • Knowledge of standard business English; extensive knowledge of Microsoft Word, Excel, and Power Point;
  • Knowledge of Google applications; ability to manage and coordinate multiple tasks and exercise sound judgment; skill in time management and personal organization; skill in preparing detailed and accurate documentation;
  • Ability to prioritize and respond to inquiries from internal staff, high level administrators, constituents, stakeholders and the general public;
  • Ability to follow instructions; ability to communicate effectively and establish and maintain effective working relationships in a team environment.

Job Details:

Company: State of Maryland

Vacancy Type: Full Time

Job Location: Maryland, United States

Application Deadline: N/A

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