Jobs at Stellenbosch University – Personal Assistant

Website Stellenbosch University

Job Description:

Making arrangements with regards to appointments/meetings, including diary handling (prioritisation, clashes, missed appointments, effective planning for meetings, clearing time for preparation, etc.);

Job Responsibilities:

  • Managing the the electronic diary. Prioritising the diary in line with the institutional and Responsibility Centre: Operations’s requirements;
  • Managing the extensive deadlines within the Division for institutional reporting;
  • Events coordination: conferences, workshops and year-end functions.
  • Maintaining an asset register of own and the CD’s office areas;
  • Receiving calls, deciding on the way to handle it, and taking messages;
  • Ensuring the optimal use of technology in the Division to reduce paper and increase overall effectiveness;
  • Managing available stock (stationery, beverages, etc.) and equipment;
  • Handling correspondence, including email;
  • Maintaining an effective filing system;
  • Ensuring that documentation is complete and valid for authorisation;
  • Preparing documentation, reports, and presentations;
  • Optimising use of Planner, OneNote, To Do and Teams.

Job Requirements:

  • Secretarial certificate or diploma, and at least five years’ work experience in a senior secretarial / administrative position at senior management level;
  • A valid code EB driver’s licence;
  • The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;
  • More than five years’ relevant work experience at a tertiary institution or similar environment;
  • Fully bilingual with the ability to read and write in your second language;
  • Understanding some items in a FM environment will be advantageous, but is not essential.
  • Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint, OneNote, To Do, Planner and Outlook);

Job Details:

Company: Stellenbosch University

Vacancy Type: Full Time

Job Location: Stellenbosch, Western Cape, SA

Application Deadline: N/A

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