Website Swissport

Job Description:

Provide efficient and effective local administrative support.

Job Responsibilities:

Processing manual payroll amendments that cannot be processed through Kronos
Processing post
Ordering of unifroms in line with budget
Processing hotel, flight and car bookings for employees not registered on Egencia
Managing station stationary requirements in line with budget
Managing of water coolers and printers
Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.
Managing invoice administration through appropriate software system
Answering general telephone enquiries
Attending inductions to biometrically enroll new employee (s) on their first day within the business and to explain referencing and DBS check process.
Managing security interview
Processing expense claims for employees not registered on WebExpenses
Processing and issuing car park pass applications
Managing and reconciliation of petty cash budget
Notifying shared Service Centre of all new starters
Processing eye car vouchers
Maintaining employee (s) paper and electronic personnel files in line with GDPR
Notifying Shared Service Centre of all leavers
Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
Issuing job offers and employee contracts of employment
Processing and issuing tools of the trade permits
Assisting employee(s) with ADP enrollment
Preparing minutes of meetings
Processing and issuing airside vehicle permits

Good interpersonal skills
Ability to work as a team in a fast-paced environment
Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
Ability to follow process and procedures and apply flexible approach when required
Ability to speak and understand English language

Company: Swissport

Vacancy Type: Part Time

Job Location: London, England, United Kingdom

Application Deadline: N/A

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